To maintain and organize supervisor’s diary/ schedules, prioritize his tasks and render assistance to ensure effective time management. To take dictation, draft correspondences from brief notes or verbal instructions, type in proof read all documents and dispatch to the concerned. To process incoming and outgoing mail, includes sorting, date stamping and attaching references, and send/ receive telex, e-mail or facsimile messages. To maintain computerized track of all incoming and outgoing correspondences, monitor and follow up with concerned employees on the progress of activities to provide up-to-date status. To arrange meetings and appointments for the Department Head, and receive visitors. To receive and answer telephone calls, take down / relay messages, and answer routine queries. To apply computer programs to prepare slides for presentations and workshops or other purposes related to the Department. To prepare consolidated departmental weekly reports. To maintain confidential and general files, and keep required office stationery and supplies.
Desired Candidate Profile
The candidate must be proficient in all types of office procedures, to be able to carry out full administrative and secretarial duties in a busy Local Representative Office of a Major International Oil Company. They should be able to work without supervision, prioritize, monitor and follow up daily activities to enable efficient performance of duties and retain confidentiality of all internal and external affairs relating to or in connection with the Company.
Proficient with MS Office Software package Carry out office duties for all departments with regard to documentation, correspondence and arranging meetings in particular for Technical and Administration Managers Maintain filing and confidential correspondence
Arrange/amend travel flights, hotels, meetings and transportation.
Answer/filter telephone calls/messages and routine enquiries for Management.
Native English Speaker Minimum 5 years Admin experience
Start Date : 15/04/2015
Status : Waiting
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