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Job Details

(2161) Lead Document Controller posted by All jobs by Amec Foster Wheeler

Perform all supervisory duties required to run the Document Management department
Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close-out of project activity to meet project requirements
Liaise with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs
Assist in ensuring the standard document management system is set up and maintained to support the project
Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures
Be involved in developing and maintaining of document management performance targets
Ensure the team are fully trained in all systems and that they work in accordance to the procedures / work instructions and to the project distribution matrices
Facilitate meetings relating to operational interfaces of document management
Carry out inductions of training to project or external personnel of how to interrogate the document management system
Manage a coordinated approach to resolving procedural issues in a timely manner
Ensure Controlled copy documents are managed to auditable standard
Ensure all project and client ad-hoc requests and reports are completed in a timely manner
Manage the complete and timely project close-out and final handover to meet client and Amec Foster Wheeler legal requirements
Be responsible for ensuring all project deliverables are stored in the EDMS at all revisions and in all relevant formats
Skills / Qualifications:

Experienced in working in an engineering project group or document management centre
Extensive working knowledge of the oil and gas industry
Specialist knowledge in Oil & Gas document management systems and procedures
Ability to control, direct, supervise and manage the day to day activities with a documentation management centre
Experienced in electronic data formats production and retention requirements
Capable of leading teams
Experienced in writing and maintaining of departmental procedures
Extensive knowledge of Asset information management requirements
Extensive knowledge of project document close-out and handover
Knowledge of file format conversion process
Knowledge of various electronic document management applications
Ability to carry out departmental audits on both the system and the processes in document management
Knowledge of maintenance and administration of the document management system
Ability to carry out performance reviews and appraisals with DM personnel

15/09/2017

Start Date : 15/09/2017

Status : Waiting

Sallary
Category
Oil & Gas / Petroleum
Country
Saudi Arabia
Location
Saudi Arabia
Education Level
Bachelor of Technology/Engineering
Professional Type
Contract
Required Skills
Experienced in working in an engineering project group or document management centre
Gender
Male