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Job Details

(1838) Office Management Supervisor posted by MPH Consulting services

Our Client (A well-known company in the oil gas industry) is looking for an Office Management Supervisor with the following details:

Location: Doha, Qatar

Duration: 12 months

Status: Resident only

Starting date: ASAP – (Availability should be immediately or notice period should be maximum 2-3 weeks)

Required Experience

· Perfectly fluent at English.

· MS: Words, Excel, PowerPoint, Access, required.

· Knowledge of SAP would definitely be a plus.

· AutoCAD and Adobe: Photoshop, Illustrator are a plus.

· Minimum: Technical High school graduate and 5 year experience in Facility Management or General services

Roles & Responsibilities

· Collate requests from Users, analyse them and report same to Hierarchy for approval.

· Duets with DW Centralized Buyer on procurement of approved furniture or equipment for residents.

· Store all digital records: User/service requests, Delivery Notes/Waybills, Entry/Exit Inventories and Sectional Reports.

· Manage the General Services Warehouse and ensure proper inventory of warehouse items & furniture.

· Supervise daily activities of Estate Officer, Facilities Officer, Facility Managers (FMs) and Contractors; to ensure compliance with departmental Service Level Agreements (SLAs) and Company’s Health, Safety & Environment (HSE) policy.

· Ensure Interface with FMs on all pre-occupation, corrective maintenance, Planned Preventive Maintenance (PPM) and post-occupation activities in occupied or unoccupied offices.

· Ensure liaison with DW Works and Maintenance for assistance with technical assessment of residential equipment.

· Review and approve completed work, certify contractors for payment, recommend contract change order and reject unsatisfactory work.

· Prepares Bill of Quantities (BoQ) and Scope of Work (SOW) as required.

· Ensure active participation in the preparation of annual departmental budget.

· Ensure Permits to Work (PTWs) are processed as and at when due, as appointed sectional Operating Authority (OA).

· Ensure initiation, follow-up and subsequent close-out of relevant requests in staff complaints tracking tool.

· Carry out any other duties/projects that may be assigned to him/her by the Hierarchy.

Please let us know if you would be interested in this position along with sending your updated full CV (with all of responsibilities mentioned for each assignment and dates)

18/08/2016

Start Date : 18/08/2016

Status : Waiting

Sallary
Category
Oil & Gas / Petroleum
Country
Qatar
Location
Doha
Education Level
Bachelor of Technology/Engineering
Professional Type
Contract
Required Skills
Perfectly fluent at English. · MS: Words, Excel, PowerPoint, Access, required
Gender
Male